GUIDELINES FOR NOMINATION TO THE NATIONAL REGISTER

The National Register is an important tool for the government and relevant institutions to be aware of the total documentary heritage held by various kinds of organizations and private individuals and the need for coordinated strategies to ensure that the country’s endangered heritage is protected.

Nominations to the National Register may be proposed by any person or organization including governments and NGOs.

Step 1: Identify a document as documentary heritage
Memory of the World embraces the documentary heritage of humanity. A document is that which “documents” or “records” something by deliberate intellectual intent. For the purposes of MOW, the documentary heritage is defined as comprising items which are:

Moveable;

Made up of signs/codes, sounds and/or images;

Preservable (the carriers are non-living);

Reproducible and migratable; and

The product of a deliberate documenting process.

A document can be single or a group of documents, such as a collection, a holding or an archival fonds. The definition of documentary heritage will require interpretation from time to time, and the final arbiter is the MOWPHIL.

Step 2: Check the selection criteria(to Selection Criteria Page...click here)

Step 3: Preparing nominations

All nominators are encouraged to prepare complete and comprehensive cases in order to aid efficient evaluation of their nominations.

- In case of split collections, nominations need to be submitted jointly in the name, and with the document support, of all involved parties.

The documentary heritage nominated must be finite and precisely defined; broad general or open-ended nominations will not be accepted.

Where the document exists in multiple copies and variant versions the nomination will apply to the work itself, rather than just the specific copies cited.

Nominators should take into account the diversity and particularities of the documentary heritage in their country, basing nominations on the following factors

- The fullest match with the criteria;
- Items under threat; and
- Items in under-represented categories.

Nominations must follow the format prescribed in the nomination form

Download the Nomination Form

 

Step 4: Submitting nominations

Please note that all submitted nominations shall be used by UNESCO as publicity materials. An authorization for their reuse for non-profit purposes should be included with the nomination. Two nomination files can be submitted per country.

Nomination files must be submitted to:
Philippine Memory of the World Committee
c/o UNESCO National Commission of the Philippines
Department of Foreign Affairs Building
2330 Roxas Boulevard, Pasay City, 1300 Philippines

Telephone: +632 834 4887 or +632 834 3447
Fax: +632 831 8873
E-mail: unescophilippines@yahoo.com.ph

Step 5: Assessment of nominations

Upon receipt of the nomination form, the Secretariat shall

Record each nomination, confirm receipt to the nominator, and verify its contents and accompanying documentations;

Transmit the complete nomination to MOWPHIL;

Submit the recommendations of MOWPHIL to the Register Sub-committee who shall in turn review and evaluate for MOWPHIL`s final decision; and

Notify nominators of MOWPHIL`s decision, and advise them on the presentation of successful nominations to the general public.